IEA Corp., an EverWatch company is in search of a INL/EX/IM Office
Management Specialist to support the Department of State remotely and
some in office. This position does require a Secret clearance.
DUTIES & RESPONSIBILITIES
* Provide administrative and
clerical assistance to the Division Chief, Team Leaders, and other
* Maintain the Division Chief’s calendar and make
logistical arrangements for INL/EX/IM meetings as required; meet,
clear, and escort visitors to INL/EX/IM
* Receive and make proper
disposition of incoming telephone calls and respond to general
telephone or voicemail inquires.
* Act as the timekeeper for the
INL/EX/IM office; collect leave slips, track attendance, and follow up
with the Division Chief. Acquire and maintain knowledge of time and
attendance rules, regulations, and procedures.
* Act as the
initiator of purchase requests for the office; enter data, follow
procurement procedures, and work with INL/EX/IM’s program officers,
the INL procurement office, and the INL budget office on any
* Act as main point of contact and travel
arranger for all INL/EX/IM employees. Enter data in E2 solutions, work
with approvers to have authorizations approved, liaise with Help Desk
on software issues or travel questions, and complete travel vouchers
for INL/EX/IM employees. Acquire and maintain knowledge of travel
regulations and procedures.
* Interact with the IT Office to
maintain a mobile device request log for INL/EX/IM personnel when on
* Assist with the preparation of correspondence, forms,
reports, cables, or other documents by utilizing desktop computer
processing systems, ensuring correct punctuation, capitalization,
spelling, grammar, and conformance to style. Finalize Division
documents, ensure all tabs, cover pages, etc., are in the proper
configuration, secure the Division Chief’s signature, and deliver to
the Executive Director’s Office or Front Office.
* Update office
country portfolio and contact lists for the office and the INL
* Maintain INL/EX/IM’s central file system in
accordance with Department of State’s policies and procedures.
Assist with the logistical arrangements for meetings and special
events as needed, including but not limited to award ceremonies,
office events, seminars, or conferences.
* Conduct a mail run to
other INL Offices daily or as needed.
* Ensure adequate supplies
are available for the office and order new supplies when
* Make arrangements for incoming INL/EX/IM staff,
including securing IT logins, handling safe combinations, preparing
door signs, distributing supplies, and other preparations.
Follow up as needed with other INL offices on task orders related to
office repairs, new equipment requests, movement of phones or
computers, or other tasks.
* U.S. Citizenship.
degree from an accredited institution.
* Knowledge of, and
demonstrated experience, using Microsoft Office Suite.
Knowledge of, and skill in, correct usage of English grammar,
spelling, punctuation, capitalization, and style.
experience in the use of the telephone and voicemail.
* Familiarity with Department of State
standardized document formats.