Executive Secretariat Team Lead

  • Job Tracking ID: 512454-750647
  • Job Location: Arlington, VA
  • Job Level: Any
  • Level of Education: Any
  • Job Type: Full-Time/Regular
  • Date Updated: November 17, 2020
  • Years of Experience: Any
  • Starting Date: ASAP



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Job Description:

IEA Corp., an EverWatch company is in search of an Executive Secretariat Team Lead in Arlington, VA. The Team Lead will be responsible for the providing records management, filing and archiving; correspondence control and mail distribution; courier service; tasking and tracking management; electronic initiatives support; and related Executive administrative support Customer impact is both internal and external, encompassing the OUSD(I&S), Secretary of Defense, Deputy Secretary of Defense, OSD Components, Joint Staff, Combatant Commands, the Military Services, the Executive Branch Agencies, Congress, and the public.


The Executive Secretariat Team Lead will be responsible for the following:
* Develop and maintain correspondence templates for the on-line availability on all three networking levels.
* Support the management of the Standard Operating Procedures (SOP) effort through facilitating the coordination of SOPs, writing and reviewing SOPs, and ensuring SOPs are coordinated through the approval process.
* Prepare Executive Secretariat and other Chief of Staff correspondence. The contractor shall review organization correspondence for non-functional content edits. This includes addressing management, policy and procedures to include formatting and grammatical edits, and proper correspondence packaging in accordance with DoD manuals, DoD Instructions, Administrative Instructions, and other correspondence processes such as, but not limited to, preparation and tracking of SecDef Form 391 Correspondence Action Report for taskings.
* Manage CoS correspondence. This includes tracking CoS action items; preparing the CoS statistics briefing for weekly director’s meeting and Read-Ahead books for the CoS Monthly meetings.
* Tasking and Tracking Management Support
* Track actions in progress, contact Points of Contact (POC) within the OUSD(I) organization for upcoming actions due, develop reports on status and track status of Read- Ahead packages due to the USD(I) front office.
* Support, distribution, tracking and status of security review requirements, Privacy Act program requirements, Freedom of Information Act taskings, Inspector General/General Accounting Office taskings, Litigation Cases and other similar subject taskings as required.

Experience and Skills:

* Three (3) years demonstrated administrative experience is required.
* Minimum two (2) years demonstrated experience with the Staff Action Control and Coordination Portal (SACCP) (CATMS)
* Minimum two (2) years demonstrated experience maintaining an executive calendar, answering phones and setting and tracking suspense.
* Demonstrated ability to communicate with personnel at various ranking levels.
* Ability to provide SACCP training to incoming personnel
* Active TS/SCI security clearance.

Ian, Evan & Alexander Corporation (IEA) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.