Executive Administrator

  • Job Tracking ID: 512454-735668
  • Job Location: Arlington, VA
  • Job Level: Any
  • Level of Education: Any
  • Job Type: Full-Time/Regular
  • Date Updated: June 29, 2020
  • Years of Experience: Not Applicable
  • Starting Date: ASAP



Invite a friend
facebook LinkedIn Twitter Email


Job Description:

IEA Corp., an EverWatch company is in search of an Executive Administrator to support the Under Secretary of Defense for Intelligence (OUSD(I)) in Arlington, VA. The Executive Administrator will:


* Provide staffing support to action officers for all required correspondence actions (e.g., formal letters, memorandum, read-ahead briefing/meeting packages, activity reports, senior leadership reports, and travel/training/personnel documents).

* Ensure documents are prepared in the appropriate DoD format Documentation shall be clear, concise, and valid to also include substantive editing to ensure document organization and quality is within OSD standards. Tasks may include technical writing/editing, editorial consultation, proofreading, or overall documentation review.

* Maintain leadership’s daily calendar and ensure operations are accomplished in a timely, professional manner; In addition, arranging meetings, conferences, and video-teleconferencing to include taking minutes and maintaining invitations and attendee contact rosters. The contractor shall prepare and/or oversee travel arrangements for staff personnel and assist with developing travel reports and travel vouchers upon completion of travel using the Defense Travel System (DTS). The contractor shall arrange for official local transportation, reimbursement for expenses incurred, and renewal of parking permits.

* Track and report weekly the work/leave status of all office employees via the Automated Time and Attendance and Production System or its equivalent and reviewing, monitoring, and reporting the status of action item activities and products using the Staff Action Control and Coordination Portal program.

* Serve as the administrative point of contact for government staff personnel in a sensitive compartmented information facility (SCIF). Tasks include monitoring access to SCIF, preparing and maintaining essential logistic and security requirements for the SCIF, answering phones, maintaining office files and the office filing system, and tracking action items in the OUSD(I&S) suspense portal. In addition, provide security support to special access programs as required. The contractor shall utilize knowledge of administrative management, automation equipment, and/or various software packages to input, retrieve, compile and manage information.

* Maintain records for control and accountability of classified correspondence, special access correspondence, and other material received in the office, making distribution to appropriate members of the staff. The contractor shall ensure all office records are marked, filed, and retained in accordance with OSD and federal records disposition schedule, approved by the National Archives and Records Administration.

Experience and Skills:

* Bachelor’s degree is preferred, or 3 years demonstrated experience as an executive assistant
* Minimum of 3 years’ experience in records management including familiarity with Administrative Instruction 15 (AI-15) OSD Records and Information Management Program or similar governing document/regulation
* Minimum of 3 years demonstrated experience supporting Senior Management. Experience maintaining an executive calendar, answering phones, preparing briefings, and setting and tracking suspense is required.
* 1-3 years’ experience with the Defense Travel System (DTS)
* Experience maintaining an executive calendar, answering phones, preparing briefings, and setting and tracking suspense’s
* Expert proficiency level in Microsoft Office Excel, Word, Outlook, and PowerPoint is required
* Demonstrated ability to communicate with personnel at various ranking levels
* Experience with utilizing the Correspondence and Task Management System (CATMS), Staff Action Control and Coordination Program (SACCP) or similar information management system
* Experience providing administrative management support for sensitive activities, sensitive compartmented information, SAP, and ACCM activities is highly preferred
* Active TS/SCI security clearance

Ian, Evan & Alexander Corporation (IEA) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.