IEA Corp., an EverWatch company is in search of an Executive
Administrator to support the Under Secretary of Defense for
Intelligence (OUSD(I)) in Arlington, VA. The Executive Administrator will:
* Provide staffing support to action officers for all required
correspondence actions (e.g., formal letters, memorandum, read-ahead
briefing/meeting packages, activity reports, senior leadership
reports, and travel/training/personnel documents).
* Ensure documents are prepared in the appropriate DoD format
Documentation shall be clear, concise, and valid to also include
substantive editing to ensure document organization and quality is
within OSD standards. Tasks may include technical writing/editing,
editorial consultation, proofreading, or overall documentation review.
* Maintain leadership’s daily calendar and ensure operations are
accomplished in a timely, professional manner; In addition, arranging
meetings, conferences, and video-teleconferencing to include taking
minutes and maintaining invitations and attendee contact rosters. The
contractor shall prepare and/or oversee travel arrangements for staff
personnel and assist with developing travel reports and travel
vouchers upon completion of travel using the Defense Travel System
(DTS). The contractor shall arrange for official local transportation,
reimbursement for expenses incurred, and renewal of parking permits.
* Track and report weekly the work/leave status of all office
employees via the Automated Time and Attendance and Production System
or its equivalent and reviewing, monitoring, and reporting the status
of action item activities and products using the Staff Action Control
and Coordination Portal program.
* Serve as the administrative point of contact for government staff
personnel in a sensitive compartmented information facility (SCIF).
Tasks include monitoring access to SCIF, preparing and maintaining
essential logistic and security requirements for the SCIF, answering
phones, maintaining office files and the office filing system, and
tracking action items in the OUSD(I&S) suspense portal. In
addition, provide security support to special access programs as
required. The contractor shall utilize knowledge of administrative
management, automation equipment, and/or various software packages to
input, retrieve, compile and manage information.
* Maintain records for control and accountability of classified
correspondence, special access correspondence, and other material
received in the office, making distribution to appropriate members of
the staff. The contractor shall ensure all office records are marked,
filed, and retained in accordance with OSD and federal records
disposition schedule, approved by the National Archives and Records Administration.
* Bachelor’s degree is preferred, or 3 years demonstrated experience
as an executive assistant
* Minimum of 3 years’ experience in
records management including familiarity with Administrative
Instruction 15 (AI-15) OSD Records and Information Management Program
or similar governing document/regulation
* Minimum of 3 years
demonstrated experience supporting Senior Management. Experience
maintaining an executive calendar, answering phones, preparing
briefings, and setting and tracking suspense is required.
years’ experience with the Defense Travel System (DTS)
Experience maintaining an executive calendar, answering phones,
preparing briefings, and setting and tracking suspense’s
proficiency level in Microsoft Office Excel, Word, Outlook, and
PowerPoint is required
* Demonstrated ability to communicate with
personnel at various ranking levels
* Experience with utilizing
the Correspondence and Task Management System (CATMS), Staff Action
Control and Coordination Program (SACCP) or similar information
* Experience providing administrative
management support for sensitive activities, sensitive compartmented
information, SAP, and ACCM activities is highly preferred
Active TS/SCI security clearance