IEA Corp., an EverWatch company is in search of a INL/EX/GAPP Grants
Management Specialist to support the Department of State in
Washington, DC. A Secret clearance or interim Secret clearance is preferred.
REPORTING AND RELATIONSHIPs
The Grants Management Specialist
will report to his/her contracting company. The Specialist works most
closely with the INL Executive Office, Grants, Acquisition, and
Procurement Policy Division (INL/EX/GAPP). The contracting company
works most closely with the Contracting Officer and Contracting
Officer’s Representative. The Specialist shall maintain open, timely,
and effectively communication with the designated INL/EX/GAPP Team
Leader and, as appropriate, with the INL/EX/GAPP Division Chief on
issues falling under the scope of work, resulting in a relationship
that proactively addresses potential problems with flexible, workable solutions.
DUTIES AND RESPONSIBILITIES
* Support, oversee and advise on
complex grant portfolios, including setting appropriate work
priorities, applying knowledge of organizational needs and deadlines,
and providing consistent follow-up to ensure timely receipt of
* Compile data and, as necessary, perform
complex financial analysis to support the formulation of budget
* Participate with program staff in the planning,
development, and review of notice of funding opportunities (NOFO)
* Serve as a subject matter expert in interpreting,
developing, and applying appropriate regulations, policies, and
procedures pertaining to grants and cooperative agreements.
Support and advise Grants Officer (GO) on all required actions to
ensure they are executed by recipients and the government in a timely
manner, both prior to and after award.
* Review and coordinate
the business management activities related to the resolution of
monetary and non-monetary findings identified in audits conducted in
accordance with accepted government accounting standards.
Provide consultation and technical assistance to program officers,
other federal staff, federal assistance applicants, and federal
assistance recipients on all aspects of grants and cooperative
* Attend grant review meetings and provide
administrative and budgetary information.
* Develop and aid GO on
budget negotiations with program staff and the grant community to
ensure costs are reasonable, allowable, and allocable using federal
regulations, policies, and procedures.
* Maintain a tracking
system of awarded grants and cooperative agreements.
recommendations to GO to approve or disapprove requests by grantees or
program officers for adjustments in requirements; take necessary
actions to ensure that grants requirements are met.
* Support and
advise assigned grants or cooperative agreements after award,
including conducting regularly scheduled monitoring of grantees to
ensure compliance with grants/agreement awards.
* Stay abreast of
changes in policy, regulations, and legal authorities affecting
* Provide advice and assistance in response to
inquiries on standard grant/agreement determinations.
draft documents to ensure Legal Authority, Signatory Authority,
Assurances and Provisions, Competition, and Appropriation Usage.
* Respond in a timely manner to requests
* Provide reports to program office stakeholders
on the status of implementing agreements and make substantive
recommendations to help meet the specific requirements of assigned
* Establish strong interpersonal relationships
through excellent customer service skills, project management
knowledge, and a related understanding of program offices’ unique
needs and mandates.
* Work closely with INL program and
functional office staff and managers, as well as stakeholders at US
embassies overseas and within other US federal agencies and
organizations, to provide support on training initiatives.
Interact positively and work cooperatively with team members and
points of contact to accomplish assigned work in a timely and
* Take proactive measures and/or make
recommendations to improve the working environment and build
* Seek to accomplish tasks in a manner that reduces the
burden on senior management and be receptive to training and
critiquing of work output.
* Comply with all appropriate
regulations, internal controls, management direction and SOPs as well
as Bureau conventions to protect organizational integrity and prevent
unauthorized use or misappropriation of all classified and sensitive
(but unclassified) material and equipment in assigned areas; report
security violations/problems to appropriate authority.
* U.S. Citizenship
* A Bachelor's
degree from an accredited institution and two to ten years’ experience
at the equivalent GS-11 level; or an associate degree from an
accredited institution and a minimum of eight years’ experience at the
equivalent GS-11 level
* Proficient in Microsoft Office Suite;
strong multi-tasking and organizational skills
* Demonstrated ability to communicate
effectively, both orally and in writing, to prepare and present
information for senior level briefings, develop and interpret policies
and guidelines, defend recommendations, and resolve problems
Demonstrated superior organization skills and ability to oversee
multiple concurrent activities of varying complexity, including
changing priorities and short turn-around times
proficiency in English grammar, punctuation, usage, and style and
ability to edit in a form suitable for lay audiences
Demonstrated ability to interact effectively with individuals at all
levels to assist in the planning and coordination of activities with
other organizations; provide guidance, and advocate INL policies and
positions in close coordination with INL leadership
Demonstrated ability to provide excellent customer service with all
levels of management
* Demonstrated experience in the fields of
Federal Assistance with emphasis on grants and cooperative
* Demonstrated experience working with federal
awarding agencies and/or international non-governmental
* Demonstrated experience overseeing, assisting GO
with negotiations and resolving, awards and award-related issues in an
* Demonstrated experience with and knowledge of
INL or USAID programs, mission, and foreign assistance regulations
such as Code of Federal Regulation (CFRs), Automated Directive System
(ADS) series, OMB Circulars and other directives governing grants and
* Demonstrated familiarity with Department of State
(DOS) Standardized document format, and DOS systems.
Progressive knowledge of assistance regulations, policies and
procedures and understanding of how to execute and administer a
complex assistance, is required, particularly as it relates to
acquisition through methods of negotiation, grants making that result
in standard and established contract and agreements/grants
* Familiarity with Federal funding sources and programs
with financial management procedures and systems such as ILMS/Ariba
FA, SAMS domestic and overseas, or similar applications.