Program/Contract Support Specialist

  • Job Tracking ID: 512454-675977
  • Job Location: Washington, DC
  • Job Level: Mid Career (2+ years)
  • Level of Education: BA/BS
  • Job Type: Full-Time/Regular
  • Date Updated: April 03, 2019
  • Years of Experience: 5 - 7 Years
  • Starting Date: ASAP



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Job Description:

EverWatch Corporation is in search of a Program/Contract Support Specialist in Washington, DC.

Duties/Responsibilities

  • Develop new sources, based upon projected needs of INL and industry analysis. Support the resolution of specification problems, which limit competition among users, aid in modifying contractual clauses, which discourage potential bidders from participating, work with INL CO to identify the most advantageous time to solicit bids. Under the direction of the INL/ CO, coordinate with industry associations and the Small Business Administration in efforts to expand competition.
  • Aid in the development of solicitations by assisting with the determination of quantities to be included in a solicitation based on economic order quantities, market conditions, delivery requirements, production capabilities, required specifications, and pre-award samples. Support the INL CO with establishing specific contract language and clauses, selecting the appropriate type of contract, coordinating with socio-economic specialists relative to INL programs, setting minimum or maximum order limitations, choosing the transportation and delivery types, and selecting the appropriate publication and distribution of solicitations. When not working directly with the INL/CO, final determination and findings are forwarded to the INL CO for review, approval/action.
  • Complete in-depth analyst of acquisitions to ensure CARSI Statement of Work (SOWs) from program offices and Post reflected accurate data, and bundle service/commodities – if applicable.
  • Assist in the evaluation of bids or offers submitted, determine responsiveness to the solicitation, evaluate bidder's capacity to perform and comply with contract clauses and specifications, coordinate with program specialists on bid samples, and evaluate mistakes in bids. Final determination and findings are forwarded to the INL CO for review and approval/action.
  • Recommend award for review and action by the INL CO.
  • After contract award, scan contract file, update documents to INL’s SharePoint Contract Management Portal, and update the Bureau’s SharePoint Contract Management Portal that contains a Contract Library, Standard Operating Procedures, Templates, Legal Opinion, Training Material, and Helpful Links.
  • Serve as one of the liaison between INL/RM/GAPP and INL/WHP, and participate weekly at the INL/WHP meetings.
  • Provide briefings and trainings when requested to INL/WHP.
  • Support INL/WHP program officers and INL sections at Post with Statement of Works (SOW), Independent Government Cost Estimate (IGCE) and Market Research.
  • When required, assist contract specialist with soliciting request for quotes (RFQ) to procure a variety of required commodities and/or services, and conduct market research - if applicable.
  • Perform commonly used contracting methods and contract type related to pre-award, post-award and/or price/cost analysis functions to perform well-defined and precedent contract actions.
  • Work closely with all INL Contracting Officers and Contracts Team Leads to ensure that technical and support matters are coordinated between the Government and the Contractor, that contract provisions regarding contractor operations are enforced, and that the Contracting Officer and Contractor are notified of deficiencies.
  • Perform market analysis to determine availability of the product or producers. Monitor industry factors related to the commodity, such as strikes, shortages, and inflation. Analyze market trends, distribution patterns, and technological advances. Assess the impact of socioeconomic considerations on the procurement actions.
  • Ensure timeless on submitting Federal Procurement Database System (FPDS) actions within three days after award for contracts completed within the assigned GAPP team. Maintain detailed contract and invoice files per the direction of the DOS Acquisition Quality Assurance Plan.

 

Procurement Assistance – Pre-Award:

  • Provide guidance to program personnel involved in the development of the statements of work or data requirements. Aid in the formulation of the contracting approach to be taken that will best satisfy the requirement.
  • Under the direction and oversight of the INL CO, formally advertise procurements, insure that the bid schedule is structured properly, prepare solicitations, sources to be solicited, determine the responsiveness of bids and determine the responsibility of the apparent low bidder based on an analysis of financial and technical information gained, and recommend award of the contract. Final determination and findings are forwarded to the INL CO for review and approval/action.
  • In negotiated procurements, aid in planning the procurement action with the INL CO. Under the direction and oversight of the INL CO, provide guidance in the development of the statement of work and data requirements, determine the type of contract best suited to the requirement, and develop special clauses, terms, and conditions applicable to the solicitation. Determine the sources to be solicited, receive, initially evaluate proposals using price/cost analysis, and respond to initial inquiries from vendors. Final determination and findings are forwarded to the INL CO for review and approval/action.
  • Review Statements of Work for Personal Service Contracts (PSC) and advise the program office of steps forward.

 

Procurement Assistance – Post-Award:

  • Serve as contract specialist responsible for formal advertising involved in the procurement of supplies, services, or equipment to meet the consolidated requirements of INL. Products or services include items, which are modified or designed for a specific purpose and are characterized by multiple specifications, testing requirements, bid samples, and production samples.
  • Perform market analysis to determine availability of the product or producers. Monitor industry factors related to the commodity, such as strikes, shortages, and inflation. Analyze market trends, distribution patterns, and technological advances. Assess the impact of socioeconomic considerations on the procurement actions.
  • Develop new sources, based upon projected needs of INL and industry analysis. Support the resolution of specification problems, which limit competition among users, aid in modifying contractual clauses, which discourage potential bidders from participating, work with INL CO to identify the most advantageous time to solicit bids. Under the direction of the INL/ CO, coordinate with industry associations and the Small Business Administration in efforts to expand competition.
  • Aid in the development of solicitations by assisting with the determination of quantities to be included in a solicitation based on economical order quantities, market conditions, delivery requirements, production capabilities, required specifications, and pre-award samples. Support the INL CO with establishing specific contract language and clauses, selecting the appropriate type of contract, coordinating with socio-economic specialists relative to INL programs, setting minimum or maximum order limitations, choosing the transportation and delivery types, and selecting the appropriate publication and distribution of solicitations. When not working directly with the INL/CO, final determination and findings are forwarded to the INL CO for review, approval/action.
  • Assist in the evaluation of bids or offers submitted, determine responsiveness to the solicitation, evaluate bidder's capacity to perform and comply with contract clauses and specifications, coordinate with program specialists on bid samples, and evaluate mistakes in bids. Final determination and findings are forwarded to the INL CO for review and approval/action.
  • Recommend award for review and action by the INL CO.

Experience and Skills:

  • Bachelor’s degree from an accredited institution
  • Must have secret clearance
  • A qualified typist is required with a proficiency of the Microsoft Suite
  • Possess strong multi-tasking and organizational skills
  • Demonstrate strong interpersonal and customer service skills
  • Demonstrate prior research experience
  • Demonstrated knowledge of the Department of State Standardized Regulation (DSSR), and Federal Travel Regulations (FTR).
  • Knowledge of contracting procedures, types, and methods, including formal advertising, negotiation, fixed-price, cost contracting, and use of special provisions and incentives to enable the buyer to plan and carry out contracting assignments.

Ian, Evan & Alexander Corporation (IEA) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.