Executive Assistant Level III

  • Job Tracking ID: 512454-660115
  • Job Location: Arlington, VA
  • Job Level: Any
  • Level of Education: Any
  • Job Type: Full-Time/Regular
  • Date Updated: December 04, 2018
  • Years of Experience: Any
  • Starting Date: ASAP
  • Apply type: application
  • Employee Referral: yes



Invite a friend
facebook LinkedIn Twitter Email


Job Description:

IEA Corporation seeks an Executive Assistant Level III to join our team in Arlington, VA! The Executive Assistant Level III will be responsible for the following:

  • Perform functions of a senior executive assistant; serve as the administrative point of contact for government staff personnel in a sensitive compartmented information facility (SCIF).
  • Monitor access to SCIF, prepare and maintain essential logistic and security requirements for the SCIF, answer phones, maintain office files and the office filing system, and track action items in the suspense portal.
  • Provide correspondence staffing support to action officers for all required correspondence actions, (e.g., formal letters, memorandum, read-ahead briefing/meeting packages, reports, and travel/training/personnel documents).
  • Route materials to appropriate offices and manage incoming and outgoing correspondence, mail, and other materials for the office.
  • Ensure the leadership’s daily calendar operations are accomplished in a timely, professional responsive manner.
  • Arrange for meetings, conferences, and video-teleconferencing, to include taking minutes and maintaining invitations attendee contact rosters.
  • Provide in-depth advisory services concerning military and civilian human capital management functions on issues such as Joint Duty Assignments, memorandum of agreements, awards and evaluations.
  • Assist with the administrative onboarding of incoming personnel to include, but not limited to, security awareness and protocols, computer support/connectivity, ensuring relevant staff officer training, etc.
  • Prepare and/or oversees travel arrangements for staff personnel and assists with developing travel reports and travel vouchers upon completion of travel.
  • Conduct inventory, orders supplies, and accepts deliveries for the office.
  • Ensure office records are marked, filed, and retained in accordance with the OSD federal records disposition schedule approved by the National Archives and Records Administration.
  • Develop and update office standard operating procedures.
  • Manage and recommend the allocation of physical space for the office.
  • Assists in providing security management support for sensitive activities, sensitive compartmented information (SCI), special access programs (SAP) documentation, and Alternative or Compensatory Control Measures (ACCM) activities.

Experience and Skills:

  • TS/SCI Security Clearance
  • Seven to Ten (10) years demonstrated administrative experience is required.
  • Minimum five (5) years demonstrated experience supporting Senior Management.
  • Experience maintaining an executive calendar, answering phones, preparing briefings, and setting and tracking suspense is required.
  • Minimum five (5) years of experience managing, supervising, and conducting administrative functions involving multiple programs including analysis and evaluation on projects and mission objectives.
  • Ability to establish relationships and contacts and interact diplomatically with high-level internal and external personnel.
  • Expert Proficiency Level with: Microsoft Office Excel, Access, Outlook, PowerPoint, Word is required.
  • Minimum five (5) years drafting and editing correspondence, briefing slides, and memorandums.
  • Minimum ten (10) years of experience performing action officer responsibilities which includes tracking suspenses, staffing packages, and coordinating actions with both internal and external customers, resolving/de-conflicting issues.
  • Minimum four (4) years demonstrated experience supporting travel requirements of senior executives including foreign travel.
  • Demonstrated ability to write and edit complex information in a clear and concise manner.

 

 

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Ian, Evan & Alexander Corporation (IEA) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.