Office Coordinator

  • Job Tracking ID: 512454-642416
  • Job Location: Arlington, VA
  • Job Level: Any
  • Level of Education: Any
  • Job Type: Full-Time/Regular
  • Date Updated: August 10, 2018
  • Years of Experience: Any
  • Starting Date: ASAP
  • Apply type: application



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Job Description:

*Pending Award

Ian, Evan & Alexander Corporation (IEA) is in search of an Office Coordinator to support the Office of the Secretary of Defense, Office of the General Counsel (OASD(OGC)) in Arlington, VA.

POSITION DESCRIPTION

  • Coordinate scheduling and front desk coverage to ensure proper coverage during core hours. Support shall include proper coverage regardless of contractor personnel absences, leave, etc.
  • Update business rules and standards of practice (SOPs) and ensure all personnel (contractor and government) have access.
  • Ensure all contractor personnel are in-processed and familiarized with office support.
  • Ensure operational and administrative issues are addressed timely with satisfactory resolutions.
  • Addressing and managing office workflow tasks (tracking, organizing, and archiving) and knowledge management activities for OGC (IA) attorneys and contractor staff, including but not limited to, managing office logistics and supply, developing and maintaining office standard operating procedures and personnel administrative support.
  • Developing and implementing office knowledge management, including record archive and retrieval, managing and organizing physical and electronic files, and coordinating support of in-processing and out-processing personnel.
  • Establishing procedures with the Deputy General Counsel, and ensuring those procedures are promptly followed when opening, tracking, closing, and scanning OGC actions.
  • Tracking leave, travel, and other absences of office personnel.
  • Serving as the office security coordinator, responsible for implementing office security procedures in accordance with regulations and the OGC security manager and maintaining visitor access rosters and logs.
  • Serving as the office safety officer responsible for office-level safety tasks, such as inspecting fire extinguishers and providing office safety coordination.

Experience and Skills:

  • Bachelor’s Degree
  • Shall have 6 years of relevant experience with administrative work and knowledge of functions, processes, practices, and procedures.
  • Active TS/SCI security clearance
  • DoD Experience (preferred)

Ian, Evan & Alexander Corporation (IEA) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.