Senior Contract Support Specialists

  • Job Tracking ID: 512454-639331
  • Job Location: Washington, DC
  • Job Level: Any
  • Level of Education: Any
  • Job Type: Full-Time/Regular
  • Date Updated: July 27, 2018
  • Years of Experience: Any
  • Starting Date: ASAP
  • Apply type: application



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Job Description:

Bureau of International Narcotics and Law Enforcement Affairs/Resource Management/Grants, Acquisitions and Procurement Policy (INL/RM/GAPP) has responsibility for the implementing mechanisms required to advance the Bureau’s foreign assistance objectives. INL/RM/GAPP consists of contracts, inter-agency agreements (IAAs) and grants.

The INL Acquisitions Team consists of Contracting Officers, Specialists and Analysts, assigned to regional portfolios, who aid in supporting INL missions worldwide. Working alongside other key INL Stakeholders, posts and/or program offices, the Team provides a variety of services pertaining to Acquisition subject matter expertise related to the planning, development and execution of service and commodity contracts, which ensures accountability of Government expenditures.

The Bureau provides law enforcement subject matter experts utilizing the Third-Party Contracts (TPC) and Personal Service Contracts (PSC), and relies on the INL Acquisition Team to ensure successful INL programs. The Team also performs a variety of advisory services to program offices, posts and other INL stakeholders around the areas of Acquisition portfolio management, Acquisition policies and procedures management and interpretation, Statement of Work/Cost Estimating and Requirements Development. The Team liaises with the Office of the Procurement Executive, the Department’s Office of Acquisition and the Regional Procurement Support Offices as well as embassy General Services Officers.

INL/Section(s) Bogota, Colombia or Mexico City, Mexico. The Specialist sits with the INL/RM/GAPP Section in Washington, DC; however, he or she will be required to perform travel duty (TDY) when applicable to Post that he/she supports.

The Specialist will be expected to perform various duties to run the scope of a full requirement for organizational and self-starter initiatives in handling duties that vary greatly throughout the scope of cradle-to-grave Contracting, Office Management, Personnel Assistance, and Logistics Security Awareness. The Specialist will be responsible for the contract budgeting activities, as well as contracting support work e.g. preparing documents, reviewing contractor efforts, and resolving issues.

DUTIES/RESPONSIBILITIES

Services & Commodity Procurements

Provides guidance to program personnel involved in the development of the statements of work or data requirements.Aids in the formulation of the contracting approach to be taken that will best satisfy the requirement.Advertises procurements, insures that the bid schedule is structured properly, prepares solicitations, sources to be solicited, determines the responsiveness of bids and determines the responsibility of the apparent low bidder based on an analysis of financial and technical information gained, and recommends award of the contract. Final determination and findings are forwarded to the INL CO for review and approval/action.Under the direction and oversight of the INL CO, provide guidance in the development of the statement of work and data requirements, determine the type of contract best suited to the requirement, and develop special clauses, terms, and conditions applicable to the solicitation. Determine the sources to be solicited, receive, initially evaluate proposals using price/cost analysis, and respond to initial inquiries from vendors. Final determination and findings are forwarded to the INL CO for review and approval/action.Serves as contract specialist responsible for formal advertising involved in the procurement of supplies, services, or equipment to meet the consolidated requirements of INL. Products or services include items, which are modified or designed for a specific purpose and are characterized by multiple specifications, testing requirements, bid samples, and production samples.Performs market analysis to determine availability of the product or producers. Monitor industry factors related to the commodity, such as strikes, shortages, and inflation. Analyze market trends, distribution patterns, and technological advances. Assess the impact of socioeconomic considerations on the procurement actions.Develops new sources, based upon projected needs of INL and industry analysis. Support the resolution of specification problems, which limit competition among users, aid in modifying contractual clauses, which discourage potential bidders from participating, work with INL CO to identify the most advantageous time to solicit bids. Under the direction of the INL/ CO, coordinate with industry associations and the Small Business Administration in efforts to expand competition.Aids in the development of solicitations by assisting with the determination of quantities to be included in a solicitation based on economic order quantities, market conditions, delivery requirements, production capabilities, required specifications, and pre-award samples.

Support the INL CO with establishing specific contract language and clauses, selecting the appropriate type of contract, coordinating with socio-economic specialists relative to INL programs, setting minimum or maximum order limitations, choosing the transportation and delivery types, and selecting the appropriate publication and distribution of solicitations.

When not working directly with the INL/CO, final determination and findings are forwarded to the INL CO for review, approval/action.

Advise in the evaluation of bids or offers submitted, determine responsiveness to the solicitation, evaluate bidder's capacity to perform and comply with contract clauses and specifications, coordinate with program specialists on bid samples, and evaluate mistakes in bids. Final determination and findings are forwarded to the INL CO for review and approval/action.

Determine if cost and price data submitted by offers to support direct and indirect costs and fee or profit. Determine reasonableness of prices offered. Final determination and findings are forwarded to the INL CO for review and approval/action.

Recommends award for review and action by the INL CO, and follows through on all award documentation.

 

 

 

Experience and Skills:

 

  • U.S. Citizenship
  • Demonstrated five (5) years’ experience on contracts of moderate to high complexity that required significant acquisition investment.
  • Training or experience in contract management and contract administration principles, policies, regulations and procedures.
  • Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership, production methods, and coordination of people and resources.
  • Demonstrated ability to interact effectively with individuals at all levels to assist in the planning and coordination of activities with other organizations; provide guidance, and advocate policies and positions in close coordination with management.
  • Demonstrated ability to communicate effectively, both orally and in writing to prepare and present information for senior level briefings, develop and interpret policies and guidelines, defend recommendations, and resolve problems
  • Possess strong multi-tasking and organizational skills, and team player
  • Demonstrated strong interpersonal and customer service skills
  • Knowledge of contracting procedures, types, and methods, including formal advertising, negotiation, fixed-price, cost contracting, and use of special provisions and incentives to enable the buyer to plan and carry out contracting assignments.
  • Knowledge of cost and price procedures and techniques to evaluate bids or offers and responsibility of contractors on the basis of competition, historical costs, reports from auditors or technical specialists, contractor cost breakdowns regarding labor, materials, overhead, and profit, or other evaluation criteria and selection processes where the information is usually available.
  • Proficient in Microsoft Office Suite

 

PREFERRED QUALIFICATIONS

  • A Bachelor’s degree from an accredited institution in business or a related field
  • Understanding of DOS procurement systems to include GFMS and ILMS

  • Familiarity with the Department of State (DoS), Bureau of International Narcotics & Law Enforcement Affairs (INL)

  • Demonstrated knowledge of the Department of State Standardized Regulation (DSSR), and Federal Travel Regulations (FTR).

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Ian, Evan & Alexander Corporation (IEA) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.