Senior Executive Assistant

  • Job Tracking ID: 512454-594229
  • Job Location: Arlington, VA
  • Job Level: Any
  • Level of Education: Any
  • Job Type: Full-Time/Regular
  • Date Updated: October 10, 2017
  • Years of Experience: Any
  • Starting Date: ASAP
  • Apply type: application

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Job Description:

IEA Corporation is looking for a dynamic Sr. Executive Assistant in Arlington, VA.

The Sr. Executive Assistant shall advise in matters involving office interface, collaboration, and associated relations with offices within OSD, DNI, the Services, US Commands, Defense Agencies, other Government departments, NATO and Supreme Headquarters Allied Powers Europe (SHAPE) offices, the Congress and Industry. In addition, the Sr. Executive Administrator shall maintain files, directories, special books and other materials and shall perform a variety of related staff assistance.

The Executive Assistant establishes and maintains appointment schedules with responsibility for making changes and adjustments as necessary to meet unexpected, high- priority demands. Utilizing the Defense Travel System (DTS), the Sr. EA shall prepare and/or oversee travel arrangements for the DDI (ISP&R) and the Directors of ISRI and ISP&I. The Sr. EA shall help to maintain records for control and accountability of classified correspondence and other material received in the office making distribution to appropriate members of staff and Special Access clearances on appropriate OUSD(I) personnel. The Sr. EA conducts JPAS reviews, maintains SCIF policy and works with Government security personnel for passing clearances, perm-cert requests, etc. The contractor works closely with the SSO to grant temporary visitor access to key individuals not assigned to OUSD(I).

Experience and Skills:

  • Bachelor degree is preferred or 3 years demonstrated experience as an executive assistant

  • Minimum of 3 years’ experience in records management including familiarity with Administrative Instruction 15 (AI-15) OSD Records and Information Management Program or similar governing document/regulation

  • Minimum of 3 years demonstrated experience supporting Senior Management. Experience maintaining an executive calendar, answering phones, preparing briefings, and setting and tracking suspense is required.

  • 1-3 years’ experience with the Defense Travel System (DTS)

  • Experience maintaining an executive calendar, answering phones, preparing briefings, and setting and tracking suspense’s

  • Expert proficiency level in Microsoft Office Excel, Word, Outlook, and PowerPoint is required

  • Demonstrated ability to communicate with personnel at various ranking levels

  • Experience with utilizing the Correspondence and Task Management System (CATMS), Staff Action Control and Coordination Program (SACCP) or similar information management system

  • *Experience providing administrative management support for sensitive activities, sensitive compartmented information, SAP, and ACCM activities is highly preferred

  • Active TS/SCI

Ian, Evan & Alexander Corporation (IEA) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.